Let’s be honest—ACA compliance isn’t what anyone in staffing signed up for. 

Your teams are built to move fast. You’re experts at placing the right people in the right seats, often with a 24-hour turnaround. But when it comes to Affordable Care Act (ACA) compliance? It feels like someone handed you a 500-piece puzzle—with no picture on the box. 

We understand the real challenges staffing firms face because we’ve helped agencies of all sizes untangle ACA complexity. We’re doubling down on what matters most: helping staffing firms stay compliant and stay focused on what they do best. 

Here’s a closer look at the common ACA pain points staffing firms are facing—and how we’re solving them. 

1. The Variable-Hour Wildcard 

Staffing agencies often operate with a workforce that’s constantly shifting—contractors, part-timers, seasonal hires. One week they’re full-time. The next week, maybe not. Multiply that across dozens (or hundreds) of employees, and eligibility tracking quickly becomes a full-time job of its own. 

Why it’s tricky: The look-back measurement method requires careful tracking of every hour worked over months. Miss the mark, and you could misclassify an employee—and miss a required offer of coverage. 

How we help: Our ACA engine automates the rules (including those elusive 13-week rehire breaks), flags changes in status, and keeps you on the right side of the IRS—without needing a spreadsheet army. 

2. High Turnover, High Complexity 

Turnover in staffing is the norm. New people come in. Others leave. And then some come back… just long enough to trigger new eligibility rules. 

Sound familiar? You’re juggling measurement and stability periods, break-in-service calculations, and wondering who counts as full-time this week. 

Our solution: We help agencies track eligibility across all those moving parts, automatically. That means fewer manual calculations, fewer “uh-oh” moments during audits, and more time spent where it matters—supporting your clients and placements. 

3. Data All Over the Place 

Most staffing firms don’t have a single system that handles everything. Payroll’s in one place, time tracking in another, benefits in a third—and ACA reporting asks you to pull all of it together flawlessly. 

The result? Disjointed data, last-minute reporting scrambles, and a serious case of spreadsheet fatigue. 

Where we step in: Selerix connects the dots across systems. We help you collect, clean, and consolidate the data you need to file Forms 1095-C and 1094-C without playing copy-paste detective.  

4. Compliance vs. Margins: The Tightrope Walk 

Staffing firms face a tough balancing act: offer ACA-compliant coverage that meets affordability rules… without blowing your margins. 

The challenge: Many staffing employees are hourly, low-wage earners—so even a small increase in benefits costs can put pressure on your bottom line. 

The win: Our team helps you interpret safe harbor rules and apply rate-of-pay strategies that keep you compliant and cost-aware. We’ll help you find the sweet spot between meeting ACA standards and keeping your business healthy. 

5. Penalties? No Thanks. 

ACA penalties aren’t just a slap on the wrist—they’re a budget killer. Many firms get penalized not because they’re ignoring the rules, but because they didn’t know how to apply them correctly. 

What goes wrong? Missed coverage offers. Wrong codes. Incorrect classifications. IRS letters start showing up—and it’s all hands-on deck. 

We’ve got your back: Our proprietary coding logic is reviewed by ERISA attorneys, built with staffing in mind, and constantly updated to match new regs. The tool will even flag potential penalties – before you file, saving you that headache before it happens. Translation: less risk, fewer surprises. 

6. Doing More with Less 

For smaller or mid-sized firms, ACA compliance adds a huge admin load. Tracking hours, enrolling employees, fielding benefits questions—it’s not your team’s only job, but it can feel like it. 

Here’s the good news: We’ve designed our solutions to be staffing-friendly, resource-light, and easy to manage. Whether you need support from a full-service compliance partner or just a better way to handle data, we’ll meet you where you are. 

7. Communication Gaps with a Transient Workforce 

Most of your placements aren’t reading every email—or even sticking around long enough to understand their benefit options. 

Why it matters: Employees who miss enrollment windows or misunderstand their eligibility can create downstream reporting problems. And guess who the IRS calls? (Yep, you.) 

Let’s simplify: We help agencies deliver clearer, more timely employee communications so workers understand what they’re being offered—and what actions they need to take. 

8. Not All ACA Vendors are Created Equal 

Many ACA vendors were built with traditional employers in mind—static rosters, low turnover, one benefits plan. That’s not your world. 

You need a partner who knows: 

• Multi-client dynamics 
• Multi-state compliance 
• Short-term assignments 
• Constant hiring and rehiring 

That’s where we shine. We’ve supported staffing firms through every twist and turn of ACA since day one. We understand your model, your timelines, and your workload—and we know how to make it all work together. 

Join us For Our Spotlight Webinar  

Join us for a focused session where industry experts share exactly what staffing firms should be doing right now to stay ahead of ACA pitfalls and prepare for the 2025 reporting season. 

Register Now

Either way, we’re here to help staffing firms stay strong, stay compliant, and stay ahead.