We know ACA compliance isn’t what you signed up for when you got into the education industry. 

Your focus is on learning outcomes, supporting students, and managing a workforce that spans classrooms, campuses, cafeterias, and more. But when it comes to Affordable Care Act (ACA) compliance? It feels like you’re trying to solve a Rubik’s cube… while also doing lunch duty. 

At Selerix, we understand the unique challenges schools, colleges, and universities face—because we’ve been helping education clients navigate ACA compliance since the beginning. Whether you’re a K-12 district with hundreds of part-time aides or a university managing adjunct faculty across departments, we’re here to help you stay compliant without losing focus on your mission. 

Here’s a closer look at the top ACA pain points in education—and how we help solve them: 

1. The Adjunct and Part-Time Puzzle 

Tracking eligibility for variable-hour employees—like substitute teachers, adjunct professors, and seasonal staff—can be a compliance minefield. One semester they’re full-time, the next they’re not. And every institution calculates hours a little differently. 

Why it’s tricky: The look-back measurement method requires you to track hours across months to determine if someone qualifies for health coverage. Miss the window, and you might miss a required offer. 

How we help: Our ACA solution automates the rules, flags rehires and changes in status (including the all-important 26-week break-in-service rule for education), and gives you clear, accurate insights—without burning out your HR team. 

2. Constant Turnover, Shifting Schedules 

Between seasonal staff, student workers, grant-funded positions, and rotating adjuncts, your workforce is always in flux. And that makes it hard to track stability periods, determine full-time status, and keep offers of coverage consistent. 

Our solution: We help education employers track eligibility across all those moving parts—automatically. That means fewer spreadsheets, fewer manual missteps, and more peace of mind when the IRS comes knocking. 

3. Data Silos Across Departments 

Your HRIS might not talk to your timekeeping system. Your benefits data might live in yet another place. And your ACA reporting? Somehow, it’s supposed to pull everything together without a single error. 

Where we step in: Selerix connects the dots. We help you consolidate, cleanse, and organize your data for streamlined filing of Forms 1095-C and 1094-C—so you can stop playing copy-paste detective every January. 

4. Budget Pressure + Compliance Pressure 

Budgets in education are already tight. ACA compliance adds another layer—especially when you’re trying to provide affordable coverage that meets IRS standards, without pulling funding from other priorities. 

The challenge: Part-time workers or hourly staff may require coverage under ACA rules, and “affordable” looks different depending on your wage structures. 

The win: We’ll help you navigate the safe harbor methods, apply rate-of-pay strategies, and structure benefits that balance compliance with financial sustainability. 

5. ACA Penalties Hurt More Than You Think 

ACA penalties aren’t just inconvenient—they’re expensive. And unfortunately, many educational institutions get penalized not because they’re noncompliant, but because they misunderstood the rules. 

Common missteps: Missed offers of coverage. Wrong coding on forms. Incorrect employee classifications. One mistake, and the IRS is sending letters. 

We’ve got your back: Our proprietary logic is built with education employers in mind and reviewed by ACA experts and ERISA attorneys. We stay ahead of changes so you don’t have to. 

6. Limited HR Resources, Unlimited Compliance Demands 

Many HR teams in education are small but mighty. But ACA compliance—tracking hours, handling rehires, managing reporting—can easily consume time you don’t have. 

Here’s the good news: Our system is built to support lean teams. Whether you need a full-service partner or just better ACA tools, we’ll help you handle the complexity without growing your headcount. 

7. Communication Gaps with a Decentralized Workforce 

Faculty and staff are busy. Some only check email occasionally. Others are on short-term assignments or split across multiple departments. That makes benefits communication—and compliance—more complicated. 

Why it matters: If an eligible employee misses their coverage window or doesn’t understand their options, you could be on the hook for penalties. 

Let’s simplify: We’ll help you deliver clear, timely messages that cut through the noise and keep employees informed—so they know when to act, and you stay in the clear. 

8. Not All Vendors Understand Education 

A lot of ACA vendors were built for traditional business models—9-to-5 schedules, static rosters, one location. That’s not your world. 

You need a partner who understands: 

• Multi-campus operations 
• Short-term teaching contracts 
• Union vs. non-union rules 
• Student and adjunct employee complexities 

That’s where we shine. We’ve supported educational institutions through every twist and turn of ACA since 2015. We understand your unique staffing models, academic calendars, and funding challenges—and we’re here to make it easier. 

Let’s Take ACA Off Your Plate 

If ACA compliance has become a year-round burden, let’s talk. We’ll show you how to reduce risk, streamline your processes, and finally get the confidence you need to say, “We’ve got this.” 

At Selerix, we help education employers stay compliant, stay focused, and stay ahead.